UNIVERSITY OF MARYLAND BALITMORE COUNTY

POLICY AND PROCEDURE FOR FOOD PURCHASES FOR PURPOSES OTHER THAN

EMPLOYEE TRAVEL OR RESALE

Food services in support of university business functions will ordinarily be provided by the UMBC contracted food service vendor(s). Direct purchase of food services by campus departments/units from other vendors are appropriate only where needed to support off-campus activities or when the contracted food service vendor(s) have waived their right to provide.

Food services may be used to support:

1. Instruction, research and student activities.
2. Employee recognition, appreciation or development.
3. Marketing and inter-campus meetings hosted by UMBC.
4. Conferences, convocations and other special events that substantially involve non-UMBC personnel.

University funds shall not be used to purchase or reimburse meals for employees during the course of normal working hours or to obtain services for departmental meetings, office parties, retirement receptions or other similar social events.

All invoices for purchase, and requests for reimbursement, of food services must be accompanied by a Food Documentation Form (see forms section of the Financial Services Web Page) that states the specific purpose of the event and names of attendees and their affiliations, as required by STARS III.A.4.

All invoices for purchase, and requests for reimbursement, of on-campus food services provided by other than the UMBC contracted food service vendor(s) must also be accompanied by an approved waiver form.

Effective 5-18-95