Recruiting, Interviewing or
Hosting Guests of the University
Pre-Approvals:
- Search committee chairperson (where applicable) must sign the E-Travel
form.
- All other rules and procedures for employees apply. Refer to that section of the travel policy.
Expense Reimbursements:
- Search committee chairperson (where applicable) must sign the expense
statement.
- All other rules and procedures for travelers apply. Refer to that
section of the travel policy.
- Athletics - When recruiting Student Athletes, reimbursement for the
Student Athlete, the Student Athlete's parents or responsible parties
and the UMBC Coaches will be allowed per the current NCAA regulations.
The Athletic Department's NCAA Compliance Coordinator will approve all
reimbursement requests for expenses incurred during the recruiting process
before they are submitted to the UMBC Business Services Travel desk
for payment.
Ticketing:
- The UMBC host or recruiter is responsible to book transportation for the traveler and to submit required forms.
- The tickets may be delivered to the traveler’s home airport if they so request.
- All other rules and procedures for employees apply. Refer to that section of the Travel Policy.
Hotel Reservations:
- The UMBC host or recruiter is responsible to book lodging for the traveler and to submit required forms.
- All other rules and procedures for employees apply. Refer to that section of the Travel Policy.
Meals:
- Dinner: The visitor and a maximum of two UMBC employees may be reimbursed at the current per diem rate.
- Lunch: The visitor’s lunch may be reimbursed at the current per diem
rate. No UMBC employees will be reimbursed for lunch during the work
week.
- Breakfast: The visitor’s breakfast may be reimbursed at the current per diem rate if an overnight stay is involved. No UMBC employees will be reimbursed for breakfast.
- All other rules and procedures for meals during domestic travel apply. Refer to that section of the Travel Policy.
Vehicle Rentals
- Non-employees traveling for the university may rent a vehicle with prior approval and should obtain CDW coverage in all rental agreements. The traveler will be reimbursed for the cost of the CDW insurance.
- Be sure the rental agreement includes the traveler’s name, UMBC and the State of Maryland as the customer.
- Rental discounts are available to all UMBC authorized travelers at many rental agencies. Contact the Travel Desk for a current list of agencies and their discount numbers.
Use of personal vehicle
- Rules and procedures for employees apply. Refer to that section of the Travel Policy.
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