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Information for Undergraduate Candidates

Friday, December 21, 2012, at 10 a.m.
in the Retriever Activities Center

(Procession begins promptly at 9:40 a.m.)

Academic Regalia (Candidates)
Alumni Association
Application for Graduation
Bookstore Graduation Center
Campus Map
Career Services Center
Change of Address
Class Rings
Commemorative DVD
Diplomas
Guests
Hotel Accommodations
Inclement Weather
Parking
Photos
Special Accommodations Seating for Guests
Tickets
For More Information


THE DAY OF THE CEREMONY

UMBC’s Winter Undergraduate Commencement will be held Friday, December 21, 2012, at 10 a.m., in the Retriever Activities Center (RAC) Arena.

Out of courtesy to your fellow graduates, you are expected to arrive on time and stay for the entire program, which will last approximately 90 minutes.

There is no Commencement rehearsal. Therefore, the instructions listed below and the directions that will be given to you the day of the ceremony for line-up, marching and the awarding of degrees should be followed carefully.

Undergraduates must line up in the lower level (basement) of Sondheim Hall by 9 a.m. When you arrive at Sondheim Hall, follow signage to the area designated for the department your major is in. Undergraduates march in alphabetical order by department.

The procession begins promptly at 9:40 a.m., at which time the candidates will lead the faculty and staff and Platform Party processions into the arena. Commencement staff volunteers will direct students to their seats.

When it is time to receive acknowledgement of the degrees, a commencement staff volunteer will escort each row of candidates to the stairs that will be used to walk onto the stage. You must bring your gold floor pass with you to the ceremony and keep it with you at all times. Floor passes will be provided to you when you pick up your regalia. No one will be allowed to participate in Commencement without a floor pass. Do not bring flags, signs or other visible distractions on the stage as these items will be confiscated. When you reach the top of the stairs, hand your floor pass to the Commencement staff volunteer who will then hand the card to the reader. When your name is called, proceed toward center stage where President Hrabowski and Provost Rous will be standing with other guests to congratulate you with a handshake. You will then exit the stage via the center stairs and return to your seat on the arena floor.

Graduates who require special seating arrangements due to wheelchair use or mobility limitations need to contact Erin Johnson at 410-455-5897 or ejohnson@umbc.edu.

Important Note: Leave all valuables at home or with a friend or family member when you arrive at the RAC. There will be no secured area for personal belongings, such as coats, cameras, purses or book bags. Smoking is not permitted inside the RAC.

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Academic Regalia for Undergraduate candidates

Each undergraduate student attending the Commencement ceremony MUST purchase the academic regalia that can only be ordered from the Bookstore Graduation Center. Candidates participating in the ceremony are prohibited from wearing a borrowed cap or gown from an alumnus/a or another student – No exceptions.

The dates for ordering regalia at the Bookstore Graduation Center are Monday, October 1, and Tuesday, October 2, 11 a.m. - 6 p.m., and Wednesday, October 3, 11 a.m. - 3 p.m.   Regalia can also be purchased online through Thursday, October 25.  (The Web site will not operate after this date.)  The cost of undergraduate regalia is $47.99.  Beginning October 9, candidates who order regalia will be assessed a $25 late fee. All forms of payment usually accepted in the Bookstore are allowed. 

Students who ordered their regalia before or on October 25 can pick up their regalia and tickets in the Bookstore Graduation Center on Monday, December 3, and Tuesday, December 4, 11 a.m. - 6 p.m., and Wednesday, December 5, 11 a.m. - 3 p.m. Students who ordered their regalia after October 25 can pick up their regalia and tickets on Tuesday, December 4, 11 a.m. - 6 p.m., and Wednesday, December 5, 11 a.m. - 3 p.m. The Bookstore will not be responsible for regalia or tickets unclaimed by Tuesday, December 11, the last day of classes. During these Bookstore Graduation Center hours, a professional photographer from Graduation Images will be available for formal portraits of the candidates in their regalia. There is no purchase obligation.

The tassels given to undergraduates are worn on the right side at the beginning of the ceremony and then switched to the left after the degrees are conferred. The cap should be worn so that the mortarboard is level. It should not be tilted to the back or side of the head. The crown should be approximately one inch above the eyebrows. The front of the cap is indicated on the inside of the crown. Men remove their caps during the playing of the National Anthem.

After the ceremony, all undergraduates can keep their regalia as keepsakes. Candidates for summa, magna and cum laude honors will be given a keepsake gold stole, along with their regalia from the Bookstore Graduation Center to be worn at Commencement. If you have earned University Honors (at least 45 UMBC credits with a 3.50 or higher GPA) by the end of Spring 2011 semester, you will receive a stole. Please call the Registrar's Office at 410-455-3158 for more informationn.

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ALUMNI ASSOCIATION

As a graduate of UMBC, you are automatically a member of the Alumni Association. There are no dues or fees. We hope you will stay connected with your alumni friends, classmates and University associates through the many events, programs and services offered, especially through C-YA, our Chapter of Young Alumni. Stay informed of alumni activities and news by reading UMBC Magazine and our monthly e-mail newsletter or by visiting Retriever Net, our alumni online community, at www.umbc.edu/alumni. Once online, you may update your mailing address and check all the special alumni advantages you’re eligible for – from great rates on consumer services to short-term health care coverage. Congratulations on graduating, and welcome to the Alumni Association!

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APPLICATION FOR GRADUATION

The Office of the Registrar coordinates the graduation application and review process for undergraduates.  The application deadline has passed. The following timeline outlines the review process:

December 2012 Graduation Application and Deadline:   September 15
General Education and Major Department Review:  October 1 - 31
Notification of Graduation Status:  November 1 - 30

The May 2013 graduation application deadline is February 15, 2013.  To apply for graduation, access the online Undergraduate Diploma Application located on myUMBC under the "Topics" tab, then selecting Classes and Grades. You will need your myUMBC username and password to access and complete the Undergraduate Diploma Application.

For questions regarding the graduation application and review process, send an e-mail through the “Request Help” function of your myUMBC account or call the Office of the Registrar at 410-455-2500.

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BOOKSTORE GRADUATION CENTER

In addition to ordering academic regalia through the Bookstore, you may purchase graduation announcements and order diploma frames, featuring a mat border with the University seal.

The Bookstore is open Monday through Thursday, 8:30 a.m. - 7 p.m., and Friday, 8:30 a.m. - 4 p.m. The Bookstore's telephone number is 410-455-3807 and the Web site is http://bookstore.umbc.edu/.

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CAMPUS MAP

A campus map and directions to UMBC are available online.

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Career Services Center

Career Services is your primary source for exploring career options, sharpening your job search strategy and connecting with employers from all over the country that want to hire UMBC talent! Visit the Career Services Center (Math/Psych building, Room 212) and meet one-on-one with a career specialist who will help you clarify your motivated strengths and career objective, as well as plan a targeted job search. Walk-in sessions are available from 2 to 4 p.m. every Monday through Friday for quick questions and resume critiques. The Career Services Center also affords you the opportunity to interview and meet with employers through job fairs, on-campus interviews, employer networking events, and a multitude of job listings that are accessible through UMBCworks.

The Career Services Center collects information on what UMBC students do with their degrees via the annual Graduating Student Report. Graduating students are asked to complete the short survey via e-mail or at cap and gown pick-up. Information collected allows the campus to compile relevant and recent data about employment offers, graduate/professional school acceptances, and salary averages to share with faculty, employers and perhaps most importantly, current and future UMBC students.

Check out www.careers.umbc.edu for a comprehensive view of programs, events and opportunities to find employment or to assist with the graduate school application process. For more information, e-mail careers@umbc.edu or call 410-455-2216.

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CHANGE OF ADDRESS

Please note that all graduation-related correspondence and diplomas will be mailed to the permanent address available in your student record. You may log into your myUMBC account and under “Profile” verify/update your address.  For questions regarding updating your address, send an e-mail through the “Request Help” function of your myUMBC account or call the Office of the Registrar at 410-455-2500.

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CLass RingS

Order from the Herff Jones Company or Balfour. Sales representatives from Herff Jones will be on campus at the Bookstore on October 1 - 3 and December 3 - 5.

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Commemorative DVD

This is the day you’ve dreamed of, worked toward and eagerly anticipated. Now, you can revisit the memories of your 2012 commencement anytime you’d like—and share the memories with those closest to you. To purchase a DVD copy of the graduation ceremony, please click here (after October 15) to order online from VPC, Inc. The deadline to order a copy of the ceremony will be January 31, 2013. If you have any questions, contact VPC, Inc. at 410-526-9100, ext. 307. Order forms are available at the Bookstore and will be available at Commencement.

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DIPLOMAS

Undergraduate diplomas are not distributed at the ceremony. Instead, they will be mailed the week of February 15, 2013 to the permanent address available in your student record.

You may log into myUMBC account and under “Profile” verify/update your address. For questions regarding updating your address, send an e-mail through the “Request Help” function of your myUMBC account or call the Office of the Registrar at 410-455-2500.

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GUESTS

The front doors of the RAC will open at 9 a.m. All guests entering the Arena must show their general admission tickets for the undergraduate ceremony. These tickets are for unassigned open seating on a first-come, first-served basis.

The Commencement procession begins promptly at 9:40 a.m., at which time the doors to the RAC will temporarily close. In observance of the National Anthem, guests will not be seated while the anthem is performed. When the doors reopen following the singing of the National Anthem, guests will be seated as space permits.

Guests sitting in the overflow area should go to Administration Building 101 (Lecture Hall III), where there will be a closed-circuit broadcast of the Commencement ceremony.

A list of nearby hotels is available online.

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INCLEMENT WEATHER

Please check this Commencement Web site for information regarding an inclement weather plan for the December 21 ceremony.

For the most reliable information during inclement weather, consult UMBC’s homepage under the “Announcements” section or call the Hot line telephone number at 410-455-6789.  Students may also look for information on myUMBC.

Although the University distributes closing information to regional news outlets, do not depend on the news media for complete, accurate and up-to-date information. Be sure to consult UMBC's homepage.

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PARKING

Please allow time to park and walk to the RAC arena.

Signs will be posted on campus to assist you in locating appropriate parking lots.

General parking for graduates and their guests will be available along Hilltop Circle and in any non-gated parking lots including The Commons Garage. You will not need to pay any metered parking on campus if you elect to park at a metered parking space during the Commencement ceremony. Parking is not permitted at fire hydrants or in fire lanes.

The top deck of the Administration Drive Garage will be reserved for handicapped parking only. All guests must display either handicapped hang tags or license plates. Permits are required for other handicapped parking spaces on campus as well.

There will be a designated drop-off area in front of the RAC on Administration Drive for those family members and guests who may not be able to walk long distances.

Commencement participants and guests are strongly encouraged to share rides to alleviate parking difficulties.

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PHOTOS

On Monday, December 3 through Wednesday, December 5, a professional photographer from Graduation Images will be available to take formal portraits of graduation candidates in their regalia. There is no purchase obligation.

Graduation Images will also photograph each graduate during the ceremony. The graduate will receive color proofs by mail approximately two weeks after Commencement. If you wish to purchase prints, you may do so, but there is no obligation. Graduation Images’ contact information is 800-424-3686 or www.gradimages.com.

Friends and guests are welcome to bring cameras to the ceremony; however, the use of tripods for video and camera equipment is not permitted.

If you anticipate a change of address, please verify/update your permanent address in your student record (see Change of Address).

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SPECIAL AccomModationS SEATING FOR GUESTS

When you pick up your Undergraduate Commencement tickets from the Bookstore Graduation Center on December 3 - 5, you will be able to exchange up to two general admissions tickets for special accommodations tickets. The second ticket will enable one family member or friend to sit with and assist the person requiring special accommodations. Special accommodations seating includes reserved seating for people with mobility or hearing impairments.

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Tickets

For the undergraduate ceremony, guests are required to present general admission tickets for admittance into the RAC. When you pick up your regalia from the Bookstore, you will receive FOUR tickets admitting your guests to the Undergraduate Commencement ceremony. Lost tickets will not be replaced.

If you have guests with special needs, such as hearing or mobility impairments, you will need to exchange general admission tickets for special accommodations seating tickets at this time (see "Special Accommodations" above). Up to two general admission tickets may be exchanged.

Students who ordered their regalia before or on October 25 can pick up their regalia and tickets in the Bookstore Graduation Center on Monday, December 3, and Tuesday, December 4, 11 a.m. - 6 p.m., and Wednesday, December 5, 11 a.m. - 3 p.m. Students who ordered their regalia after October 25 can pick up their regalia and tickets on Tuesday, December 4, 11 a.m. - 6 p.m., and Wednesday, December 5, 11 a.m. - 3 p.m. The Bookstore will not be responsible for regalia or tickets unclaimed by Tuesday, December 11, the last day of classes.

In addition to the ticketed seating in the RAC Arena, overflow seating will be available in Administration Building 101 (Lecture Hall III), with a closed-circuit broadcast of the Commencement ceremony. Tickets will not be required at this location. When you pick up your regalia and tickets at the Bookstore Graduation Center, also indicate the number of additional guests (if any) who may need seating in this area. We will use this information to plan for seating.

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FOR MORE INFORMATION

If you have specific questions regarding the Undergraduate Commencement ceremony, contact Erin Johnson in the Office of Institutional Advancement at 410-455-5897 or ejohnson@umbc.edu.

Office of the Registrar: send an e-mail through the “Request Help” function of your myUMBC account
or call the Office of the Registrar at 410-455-2500

Bookstore: 410-455-3807 or dupree@umbc.edu

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