 Ticketing
- Travelers are expected to make their own travel arrangements.
- The UMS contracted travel agencies should be utilized whenever possible
for airline, train or bus tickets as well as hotel accommodations and car
rentals. These vendors have been selected through a competitive bid process.
A current list of vendors is available from the Travel Desk.
- Advanced bookings should be made using the least expensive logical fare
via the most direct route, or other reasonable routing that results in a lower
fare.
- Travelers must use United States air carriers in compliance with the federal
"Fly America Act" when flying on federal funds to foreign destinations unless
otherwise directed by the federal sponsor.
- The cost of flight insurance is not reimbursable.
- If the traveler must change his plans for the convenience of the campus
or if changes are the result of a personal emergency, the campus will pay
any penalty fees incurred. (Reference UMS BOR policy VIII-11.00-1.2) Any change
caused by a personal emergency requires a memorandum from the next higher
authority and must be approved by the Dean or Vice President.
Procedure for UMS Contracted travel agencies:
- Contact the travel agent and book your flight(s).
- The travel agent will contact the UMBC Travel Desk and request an
approval number for your booking.
- The Travel Desk will verify receipt of the E-TRAVEL REQUEST form for
this trip. If no form is on file, the travel agent will be so notified
and no approval will be given. Your booking will not be finalized. If
the form is on file, the Travel Desk personnel will give an approval
number to the travel agent and your booking will be finalized by the
agent.
- The Travel Desk personnel are not responsible to notify the
traveler or the department that approval is pending. It is the responsibility
of the traveler or the department to ensure that the E-Travel form is
submitted promptly to the Travel Desk.
- Approved paper tickets and receipts for e-tickets are delivered to
the Travel Desk by the agencies.
- The traveler or his designee is responsible to pick up the ticket
or receipt in person.
- TICKETS ARE AVAILABLE FOR DISTRIBUTION MONDAY THROUGH FRIDAY FROM
9AM to 12 NOON and again from 2 PM TO 3:45 PM.
Procedure when other travel agencies are used:
- Contact the travel agent, book your flight and pay
for the ticket.
- Submit your payment receipt, which must show the cost
and method of payment, on an Expense Statement at the conclusion of
your trip.
OR
- Prepare a Requisition for Supplies and Equipment form showing the
travel agency as the vendor.
- Submit the requisition form far enough in advance to permit processing by the accounting and procurement offices.
Unused Tickets:
- Paper tickets that were picked up from the Travel Desk
MUST be mailed to the Travel Agency for reimbursement.
- Failure to do so will result in the traveler being held responsible
for the cost of the tickets.
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