Hotel Reservations
- The State of Maryland Procurement card may be used
for hotel reservations where accepted by the vendor. The cost of the
room and applicable taxes are the only charges permitted on the card.
Incidental charges must be paid by the traveler at check out and if
business related, they should be substantiated on the Expense Statement
for reimbursement. Non business expenses are the personal responsibility
of the traveler (personal phone calls, in room movies, personal toiletries,
etc).
- Purchase Orders may also be issued when accepted by
the vendor. The cost of the room and applicable taxes are the only charges
permitted on the purchase order. See notes above.
- Travelers should identify themselves as UMBC, State
of Maryland, employees when booking a room. UMBC travelers are entitled
to all governmental discounts.
- Travelers are expected to pay the hotel bill at check
out if neither of the above payment options are acceptable to the vendor.
An original, detailed statement from the hotel showing
payment in full is required for reimbursement on the Expense
Statement. A charge card receipt, bank statement or credit card statement,
is not detailed and therefore does not meet this requirement.
- Any increase in the base room rate and taxes that results
from non-official travelers utilizing the accommodations is the personal
financial responsibility of the traveler.
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