Travel Advances
- Advances are not made for routine business travel. Employees
are expected to pay the basic trip expenses (lodging, ground transportation,
meals, etc) with personal funds or personal credit card if the expense
cannot be paid with the State Procurement Card or a Purchase Order.
- Employees who are required to travel, for business purposes, for a continuous,
extended period of time are eligible to apply for a travel advance.
- Continuous extended travel is defined as continuous absence from home
lasting at least ten (10) days.
- Documented business travel during at least 20 days of any 30-day consecutive
period also makes an employee eligible for an advance.
- Travel that does not meet these eligibility requirements will not be
approved for an advance.
- Eligibility for an advance does not guarantee approval since funding
for advances is limited to current uncommitted monies in the campus working
fund.
- Advances are issued on a first-come, first-served basis so the traveler
is advised to submit the request at least 4 weeks in advance of departure
date.
Procedure:
- A separate policy for travel advances has been written. Complete procedure
is detailed in this policy.
Required Form: UMBC APPLICATION FOR TRAVEL ADVANCE
This form is available on the web at the same link referenced above.
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