$5,000 or Less
Simplified Procurement Procedures
accordance with the Procurement Policies and Procedures established
by the University System of Maryland and implemented by UMBC, if a department
has a requirement for a small dollar procurement of $5,000 or less,
the following procedures apply. It is prohibited to intentionally
split orders to avoid following the appropriate procurement procedures.
- Competition is
not required but not prohibited.
- The VISA Purchasing
Card ("P-Card") must be used wherever possible in accordance with
the Policies & Procedures
governing the use of the P-Card. Confirming requisitions should be
- If the item is
available on a State Contract or University Contract, departments
may purchase on-line via the web using the Maryland
Interactive Procurement System.
- If the P-Card
is not used, the request must be submitted to Procurement using a
requisition for processing. Orders of this size will be processed
within 24 hours of receipt in Procurement.
- Where time permits
and it makes good business sense to compare pricing, departments and/or
Procurement may attempt to do so by doing the following:
a minimum of two vendors via telephone, fax or internet.
for the record the pricing obtained (have the vendors fax quotation,
print internet information, etc.).
- Make a
note of additional pricing or attach documentation to requisition
and forward to Procurement.
you have any questions, contact the Department of Procurement on ext.