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CAMPUS POLICIES

Computer Access to UMBC Student and Financial Information

In order to establish and communicate consistent procedures for managing administrative user accounts on HPUMBC1, and to comply with standards established by the State Data Security Committee, University Computing Services has instituted the following procedures effective March 17, 1997:

In General:

  • user account passwords will expire in 180 days from the date that it was created or last changed
  • user account passwords must be 6 to 8 characters in length and must not have been previously used in the past year
  • user accounts cannot be transferred to new or re-issued to returning employees
  • any user accounts that have not been used for 1 year will be deleted
  • a report is sent each month to all department directors indicating current system users and their data access capabilities
  • all requests involving user accounts are stored in the UCS Helpdesk database for a minimum of 2 years for audit reporting

New User Accounts:

  • the request for the account must be via E-mail or memo from a member of department management to the UCS Help desk
  • the employee or a member of department management must sign for the account and present a UMBC Photo ID
  • any user accounts not retrieved within 30 days of request will be deleted and the request must be made again

Changes to existing User Accounts:

  • requests for changes to user account passwords, must be via E-mail or memo from a member of department management
  • requests received prior to noon will be acted upon no later than 4:30 pm, requests received after noon will be acted upon by noon the next business day
  • requests for changes to user accounts because of name changes due to marriage, divorce, etc., must be via E-mail or memo from a member of department management - these changes will be made no later than 5 business days from receipt of the request

Access to Data:

  • access to online and report data cannot be made by UCS, only the department management that owns the data has the authority to grant the access and this access must be approved in writing via E-mail or memo by the department that owns the data
  • changes to users' access to system utilities (report writers, access to other UM campus computers, etc.) must be via E-mail or memo from a member of department management to University Computing's Help Desk

Deletion of User Accounts:

  • the request for the deletion of a user account must be via E-mail or memo from a member of department management - exigent circumstances (termination, etc.) may also require a telephone call from department management

UCS Help Desk:
Voicemail: 455-3838 (Monday-Friday, 8am - 4:30pm)
Email: helpdesk@umbc.edu
Fax: 455-1065
Date Created: March 17, 1997
Date Reviewed: March 17, 1997 Comments: ucs@umbc.edu

 

 

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