Events/Exhibit Coordinator
Becton, Dickinson and Company (BD)
UMBCworks ID#: 9230927 (login to UMBCworks via the Services tab in myUMBC)
The Exhibits/Events Coordinator is responsible for the coordination and support in the execution of exhibits and events. The E/E Coordinator will execute all logistics planning for all regional events, correspond directly with sales force and literature support personnel. Daily entry of data into the E/E module in support of all events, and maintaining budget worksheets/tracking AMEX spend for same. The E/E Coordinator will assist the E/E Supervisor in execution of distributor events and sponsorship programs, as well as inhouse and customer events and workshops. The Coordinator will work directly with exhibit houses to maintain inventory of all portable properties, booth graphics and duraflex graphics in support of E/E program. The E/E Coordinator works closely with outside vendors on promotional and incentive buying in support of E/E program. Position requires domestic and international travel 30%
Duties/Responsibilities:
1. Support E/E program and schedule by coordinating participation at regional and national meetings.
2. Manage portable properties and scheduling for use at regional and internal events.
3. Assist in execution of National, Distributor shows as well as customer technology workshops and roadshows.
4. Coordinate housing and order show services for national and distributor shows.
5. Responsible for entering all AMEX charges into MCIS, as well as maintaining master budget sheets.
6. Maintain all data for exhibits and events in MCIS E/E module. Report details as required.
7. Update schedule for Web Master as well as shipping schedule for Lit Support Staff.
8. Prepare Quarterly E/E Budget Reports.
9. Execute coordination of all in-house events, such as product fairs, VIP visits, WW Team Meetings, etc.
10. Update and maintain correspondence and files in support of E/E program.
11. Provide support on special projects as needed.
12. Performs other related duties and assignments as required.
13. Overall performance is based on effeciency and effectiveness to meet departmental requests.
Qualifications:
Ability to work independently with very little or no supervision. Ability to handle multiple projects with excellent follow-up skills. Must have a functional knowledge of Microsoft Office Suite (MS Word, MS Excel). Must be detail-oriented, have the ability to work under deadline pressure; and must be able to deal with unresolved situations, frequent changes, delays, or unexpected events. Must have ability to perform spreadsheet and database maintenance for reporting the status of projects to management. Must have good interpersonal skills, including effective written and oral communication ability. Healthcare industry background desirable.