This position will be based in our Baltimore, MD Ernst & Young office
The marketing intern will primarily support the event marketing function of the local Business Development Operations group. He/she will be responsible for most administrative duties of the group and will manage local event logistics for roundtables, seminars, etc. Implementation of larger scale events such as the Entrepreneur of the Year program will take up the majority of the Intern's time after January 2009.
He/she will gain exposure to and learn from involvement with strategic marketing, budgeting, event management, and external relations (media, alumni, etc.) and will learn about the current regulatory environment and the role of professional services firms.
Flexible hours are available to accommodate students or others in need of a flexible work arrangement (full-time is preferred). Internship pays an hourly rate with no additional benefits. Overtime is paid at time and a half. Expenses will be paid for travel, etc.
TO APPLY, please visit our career site at https://ey.taleo.net/careersection/gexp01/jobsearch.ftl?lang=en&location=200000001and reference position # BAL0000P
Responsibilities
Events:
Become familiar with and utilize National Events Database, AIMS (Contact management database), Alumni Database and others to help manage client contacts and touch points.
Manage on-site logistics for local events: roundtables, seminars, receptions, etc.
Book venue and work with strategic sourcing on hotel contracts, etc.
Plan meeting - invitations, F&B, facilities, A/V, name tags, etc.
Manage Continuing Professional Education (CPE) process
Staff event, taking follow-up notes as necessary
Assist with execution of larger scale events:
Invitations - writing, design and distribution
List management
Working with creative services on invitations and other materials
Event design - venue, F&B, décor, etc.
On-site logistics
Entrepreneur of the Year:
Work with local Program Directors and Program Manager to execute the Baltimore Regional Entrepreneur Of The Year program:
Mailings - request for nominations, general correspondence, invitations to events
Managing database of nominees
Managing nomination materials - checking forms, soliciting executive summaries, financials, photos, etc.
Coordinating interviews with nominees, sponsors and EY representatives
Coordinating materials for media presentations (photos, write-ups, video, etc.)
Liaise with sponsors, nominees and judges
Participate in nomination targeting meetings, trainings of internal resources, etc.
Prepare judges books
Liaise with national office and ensure timely response to their requests
Work with vendors to ensure quality event - hotel, staging company, video production company, florists, trophy suppliers, etc.
Staff event - manage registration, assist with production of awards ceremony
Communications:
Help draft and distribute internal communications focused on:
Pre/Post event communications
Items for internal newsletter (Weekly Connection)
Administrative:
Provide general support as required - filing, faxing, copying, mailings, name tags, shipping, etc.
To qualify, candidates must have:
-Pursuing or recent grad with Bachelors in Marketing or related field
-Excellent organization skills
-Proficiency in suite of Microsoft Office programs (Word, Power Point, Excel); knowledge of Lotus Notes an asset
-Professionalism