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Effort reporting for July-December 2003 complete. (MAY 15)
- We
have developed the effort reporting component for
PeopleSoft and will provide basic view access to peer mentors
involved
in grants. (MID-MARCH)
- Our business process for
this year will be similar to last year. Business
managers will
use the component to view
the effort reporting information for faculty in their
department. If there are errors, departments will submit
retro
forms to correct. Departments can then print forms
for faculty
to sign
their effort reports. These completed forms will
be submitted to grant accounting. (MID-APRIL)
Grant information
data review complete. (JUNE 30)
- OSP will create a report
summarizing each active grant in PeopleSoft for departments
to review
and note errors in
effort
reporting. We must receive corrections
from all PIs. (JUNE 1)
Pcard reconciliation complete.
(MAY 31)
- Departments must follow the
instructions for Pcard reconciliation and make
certain all Pcard statements
are current. (MAY 31)
Payroll
conversion for FY2005 complete in PeopleSoft.
- Instructions
available to payroll preparers. (MAY
1)
Payroll COLA and merit
raises implemented
in PeopleSoft.
- Instructions for
FY 2005
payroll adjustments available
to payroll
preparers.
(MAY 1)
FY05 budget
information
implemented in PeopleSoft.
- A spreadsheet
with FY 2005 budget information
for each account will
be distributed to
the campus for
review. (WITHIN 30 DAYS
OF THE STATE BUDGET BEING
FINALIZED)
Prepare for
the legislative
auditors.
- We know
that the
legislative auditors
will look
closely at
system security
and access
when they
review the
system. It
is essential
that we
have proper
documentation on
file for
each person
with access
to the
system.
- Documentation showing
that departments
are following
proscribed procedures
for reconciling
transactions, especially
Pcard, is
essential.
Prepare for
year-end close
of 2004
fiscal year.
- Financial services
will release
the memo
explaining the
fiscal year
closeout process.(MID-MAY)
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