Awarding scholarships to degree-seeking students for the current semester’s enrollment at UMBC

• Departments will submit the Candidate Eligibility Form online to the Office of Financial Aid & Scholarships.
  • The list of candidates will be reviewed for eligibility to collect funding.
  • The Office of Financial Aid & Scholarships will email the Department contact person with the information within 2-4 business days.

• The Department selects an eligible student to receive the award and completes the Award & Disbursement Request Form for all funding sources except the USM Foundation. For awards funded by the USM Foundation, complete the USM Foundation Disbursement Request Form . Checks from the Foundation should be made payable to UMBC (not the student). Please include the student’s name in the business purposes section.
  • If there are multiple awards, one form should be completed for each student.
  • To avoid late fees on student accounts, please plan to submit your Department Scholarship Award & Request Forms before student bills are due to Student Business Services (which are often due before the start of the semester). Billing is updated on a monthly basis with bills due the 20th of each month. Students are responsible for paying their bills in full by their due date.
• The completed form(s) will be submitted to the Office of Financial Aid & Scholarships for processing.
• If the funding is from the USM Foundation, the Office of Financial Aid & Scholarships will forward the signed & verified forms to the USM Foundation for processing.
• The Office of Financial Aid & Scholarships will post the award directly to the student’s account. The funds will be debited from the Department’s scholarship expense chartstring.
  • Fund: 1113
    Department: 1xxxx (depending on the department code)
    Progfin: 171
    Account: 7129900
    Proj Bus Unit: UMBC1
    Project: 00005145
    Activity ID: MAIN
    Res Type: FelSc
    Analysis Type: GLE
    
• If the funding is from the USM Foundation, be sure to deposit the funds using the UMBC Office of the Cashier Foundation Deposit Transmittal.
• If the funding is coming from a different source, the Department can opt to transfer funds as appropriate.

• The Department will send the student the award notification letter that includes:
  • Amount of funding and semester(s) of award.
  • If there is a donor for the award.
    • Request for a thank-you note to the donor.
    • Request for a Release of Information form that authorizes information sharing with the donor.

 If you have any questions about the process, please contact either:

• Nikki Rollison, Financial Aid Counselor: 410-455-3831, nikki@umbc.edu
• Kristen Schmanke, Assistant Director: 410-455-8077, kristens@umbc.edu