Awarding scholarships to degree-seeking students for the current semester’s enrollment at UMBC
Getting Started
- Departments will submit the Candidate Eligibility Form online to the
Office of Financial Aid & Scholarships.
- The list of candidates will be reviewed for eligibility to collect funding.
- The Office of Financial Aid & Scholarships will email the Department contact person
with the information within 2-4 business days.
What's Next
- The Department selects an eligible student to receive the award and completes the
Award & Disbursement Request Form
for all funding sources except the USM Foundation. For awards funded by the USM Foundation, complete
the USM Foundation
Disbursement Request Form. Checks from the Foundation should be made payable to UMBC
(not the student). Please include the student’s name in the business purposes section.
- If there are multiple awards, one form should be completed for each student.
- To avoid late fees on student accounts, please plan to submit your Department Scholarship
Award and Request Forms before student bills are due to Student Business Services (which
are often due before the start of the semester). Billing is updated on a monthly basis
with bills due the 20th of each month. Students are responsible for paying their bills
in full by their due date.
- The completed form(s) will be submitted to the Office of Financial Aid & Scholarships for processing.
- If the funding is from the USM Foundation, the Office of Financial Aid & Scholarships will forward
the signed and verified forms to the USM Foundation for processing.
- The Office of Financial Aid & Scholarships will post the award directly to the student’s account.
The funds will be debited from the Department’s scholarship expense chartstring.
- Fund: 1113
Department: 1xxxx (depending on the department code)
Progfin: 171
Account: 7129900
Proj Bus Unit: UMBC1
Project: 00005145
Activity ID: MAIN
Res Type: FelSc
Analysis Type: GLE
- If the funding is from the USM Foundation, be sure to deposit the funds using the
UMBC Office of the Cashier Foundation
Deposit Transmittal.
- If the funding is coming from a different source, the department must transfer funds timely via a
journal entry. Scholarship expense (7129900) should be debited in the funding source and credited
to the chartstring given above.
One More Step
- The Department will send the student the award notification letter that includes:
- Amount of funding and semester(s) of award.
- If there is a donor for the award.
Contact Information
If you have any questions about the process, please contact Colleen Lindbeck, Associate Director, at 410-455-8148 or via email at
csly@umbc.edu.