====== Specific program instances ====== - :-/ [[.adding_a_new_academic_program:ges|GES]] Geography and Environmental Systems (M.S., Ph.D.) - :-/ [[.adding_a_new_academic_program:HCC|HCC]] Human Centered Computing (M.S./Ph.D.) **split up HCC_MS HCC_PHD on paradocs** - :-) [[.adding_a_new_academic_program:mags|MAGS]] Management of Aging Services (M.A.) - :-) [[.adding_a_new_academic_program:prst_bt|PRST_BT]] Biotechnology (M.P.S.) - :-/ [[.adding_a_new_academic_program:prst_gi|PRST_GI]] Geographic Information Systems (M.P.S.) - :-/ [[.adding_a_new_academic_program:prst_io|PRST_IO]] Industrial Organizational Psychology (M.P.S.) - :-/ [[.adding_a_new_academic_program:syst|SYST]] Systems Engineering (M.S.) ===== Specific cerificate instances ===== - [[.adding_a_new_academic_program:psgi|PSGI]] Geographic Information Systems (Certificate) - [[.adding_a_new_academic_program:stem|STEM?]]Science, Technology, Engineering, and Mathematics (Certificate) - [[.adding_a_new_academic_program:ciel|CIEL]] Instructional Design for e-Learning (Certificate) - :-) [[.adding_a_new_academic_program:psbt|PSBT]] Biotechnology Management (Certificate) ====== Overview of technical steps ====== * **Student Information System** Make sure the program is setup in HP/SIS (contact Cheri Putro of OIT); test with SIS test acct 950354247 * **ParaDocs** Setup, implement, and test new program in paradocs * **CollegeNet** Setup the program to be listed, have the right acronyms, have the right tracks, etc in Collegenet * **Website & Documents** Make sure that various webpages are updated, and that the I: drive word file is updated. * **Databases** Update database references to programs; Faculty DB, * **Catalogue** Print and web - http://www.umbc.edu/gradschool/gradcatalog/ ===== ParaDocs ===== * **Groups** * Add new groups ex: 'HCC' and 'HCC_Admin' * Make sure to have at least one user in the group be an Admin of the group; otherwise, you will not see the group listed in the tree config below * **Users** * Create any new users for the program * Add the GLOBAL group to each user * Add appropriate users to each new Group * Add 'Admin' user as group admin to all groups * **Security** * Set DocType Security * goto Security Manager>Doctype Security * create new group/doctype combo's (4 doctypes for each group) (copy settings from other programs) * Set Tree Configuration * add new program to 'Graduate Admissions' root folder * Log out of paradocs and log back in for new program to display in drop down * go to new group/program * delete auto-made item/folder * add new Top-Level Folder called 'Graduate Admissions' * add new folder below that, named after the new program / group acronym * see other tree groups for example * to add and delete folders / items, you **RIGHT CLICK** on them * Do above for each group Ex: 'HCC' and 'HCC_Admin' * **Workflow** You get to many of the workflow screens by clicking on the 'Restore Workflow Frame' icon at the upper right corner of paradocs. When you do this, a menu drops down with a choice for workflow wizard * Create Auto-Start queries * Create 3 auto start queries * Login as the 'workflow' user, not 'Admin'; Created queries default ownership to who is logged in * 3 queries, one for each doc type; see example of WF-SYST_APP, WF-SYST_DEC, WF-SYST_SUP logged in as user 'workflow' * Done through the 'Stored Queries' frame, use the 'Create a New Query' icon * Name the query (above the 'Save Query' button) * Select the appropriate document type * Enter query as something like 'Prog' 'Equals' 'HCC'; hit the green plus sign * Click Save query button * Select This query is available only to user 'workflow' * Repeat for each of the 3 doc types * Workflow Wizard * Login as 'Admin' user * You may need to look at examples of past workflows before this * Identifier Name should be "SSN" * task order to be overidden: No (unless a department intentionally needs to pass it around, hodge-podge) * add tasks / steps; As few as needed by department; usually 2-4 * assign only 1 group to each task, otherwise multiple auto-workflows may be started when scanned/profiled in gradschool * add auto-start queries (use field3; it is the SSN field) * add auto-email action on new applications; this sends an email to departments when they receive new applications * **TEST** * Scan and profile an application of the new program * make sure importing works (you can add a fake record manually to the t_import table on the paradocs machine; see test code below) * make sure workflow with docs associated with it happens * make sure workflow and docs open from user perspective * make sure docs can be searched for and seen by graduate school users (ex: gradstudent, nee) * CollegeNet imports need to be tested fully; * use test account 'Just Testing' * inspect data file * make sure workflow with docs associated with it happens * **Train** * Train all employees that will use the new program * Because it is a new program (which might work differently than in the past), you should retrain employees that have already used ParaDocs in the past * Graduate Program Specialists (GPS's) and Graduate Program Directors (GPD's) ===== Test Code ===== insert into t_import VALUES ('95035****', 'TESTING', 'JUST', '', '200709', 'MAGS', 'MA', 'Y', '', '', '', '', 'MALE', 'CAUCASIAN', 'U.S. Citizen (USCIT)', 'BS', '005835', '2.56', '122004', '', 'UNIV MARYLAND BALTIMORE CO', '', 'US', '05/15/1979', '', '', '', '', '', '', 'P'); select * from t_import where ssn='95035****'; DELETE FROM t_import WHERE ssn='95035****'; ===== CollegeNet ===== * Make sure that the selection process from a students perspective is correct * Make sure the printout/PDF output of the form is correct * Make sure that the CSV data files outputs all of the acronyms correct * If any past submissions to collegenet could have already come through, go back and look for them and import into paradocs ===== Website & Documents ===== * Program Chart - http://www.umbc.edu/gradschool/main/all_programs.html * Program Intro Page - http://www.umbc.edu/gradschool/programs/ * Admission Requirments and Deadlines - http://www.umbc.edu/gradschool/admissions/app_deadlines.html * GPD and GPC Chart - http://www.umbc.edu/gradschool/contact/gpd.html * Information Request Form - http://www.umbc.edu/gradschool/main/request_more/index.php * UMBC Majors and Programs Listing - http://www.umbc.edu/academics/degrees.html - Contact Susan Lavessa * Post-Baccalaureate Certificate Programs - http://umbc.edu/gradschool/procedures/enroll_pbac.html - http://umbc.edu/gradschool/docs/forms/current_students/post_bacc_certificate_application.doc - http://umbc.edu/gradschool/docs/forms/current_students/post_bacc_certificate_application.pdf * Graduate School Application - http://umbc.edu/gradschool/docs/forms/prospective_students/degree_application.pdf