Resources For Event Planning
***NO GSO HAS OR WILL BE ASSIGNED A CHARTSTRING FIELD NUMBER***
Purchases GSA Can Directly Pay For
List of Suggested Events
Reserving Space on Campus
Tracking Your Reimbursement
The list below is purchases that GSA CAN DIRECTLY PAY FOR
- Catering Orders from approved vendors list
- Giant Peapod Orders
- Skylight Room
- Set-Up for Rooms
- True Grits Conference Room
List of Suggested Events
- Monthly Meetings
- Seminars/Lectures/Guest Speakers
- Pizza Luncheons
- Social Hours
- Ice Cream Socials
- Holiday Themes (Pumpkin Carving, Thanksgiving Dinner, etc…)
- Rock Climbing
- Skiing
- Paintball
- Bowling
To Reserve Space on Campus
1. Please use the ECPS Planning Guide to assist you in planning your event.
2. If it is a department controlled room, please speak with the administrative assistant in that department.
3.
If it is a common space that the scheduling office maintains please:
a.
Go to http://r25.mis.umbc.edu/wv3/wv3_servlet/urd/run/wv_request.Request
b. Please contact GSA for your username and password
c.
Fill out all necessary information and submit:
i. Price Sheets:
d. Follow up with scheduling office to make sure your room request was confirmed.
To Track Your Reimbursement
1. Go to https://interactive.marylandtaxes.com/extranet/gad/GADLogin/login.asp
2. After registering, enter your Tax ID (SS#) and password.
3.
Click on One Stop Vendor Payment Inquiry.
The payment is listed as Vendor Payments. You should be able to see if accounting has processed your reimbursement and when the payment was sent.
If you do not receive payment 30 days after the date of issue or 8 weeks past the submission date, please contact us and we will have accounting stop payment and reissue your payment.
Please note that students simply miss the payment having been dropped into their account. In the past, GSA grant payments have been included in with other payments from the University (such as a paycheck or other reimbursement). If you have direct deposit with the University, your reimbursement will also be directly deposited into your bank account.