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OPEN ENROLLMENT

INFORMATION FOR REGULAR
FACULTY & STAFF

A regular faculty/staff member may or may not need to take action during Open Enrollment, depending on the employee’s current situation and intentions for the 2014 Plan Year.  The following outlines possible scenarios and the required action(s):

An employee already enrolled in State benefits as of August 17, 2013 who does not want to make any changes to benefits.

Prior to the start of Open Enrollment, such an employee should be receiving a pre-printed form that shows the current State benefits coverage.  If the employee does not wish to make changes, all benefits, other than Flex Spending Accounts, will roll over into the new plan year without the need for a call to the State’s Interactive Voice Response (IVR) System.  If the employee wishes to continue a flexible spending account, the individual must contact the IVR system to re-enroll for the spending account.  Deductions for spending accounts should be based upon 24 pay periods.

As an extra verification method, we ask that an employee who does not wish to make any changes write “NO CHANGE” on the pre-printed form, sign it, and return it to the Human Resources (HR) Department as soon as possible, preferably before the end of Open Enrollment.

An employee already enrolled in State benefits by August 17, 2013 who DOES wish to make changes to existing benefits, renew a Flex Spending Account, or cancel benefits for the 2014 Plan Year.

Prior to the start of Open Enrollment, such an employee should be receiving a pre-printed form that shows the current State benefits coverage.  The employee will need to dial into the State’s IVR system to make changes or renew the spending account.  The IVR system will be available 24 hours a day, 7 days a week during the open enrollment period (October 1-16, 2013). 

The HR Department will generate a Confirmation Statement for any changes made via the IVR.  This statement should be checked carefully for accuracy.  If errors exist, the employee should contact the HR Department immediately.

An employee who needs to make changes is encouraged to call the IVR as early as possible in the Open Enrollment period so that there will be sufficient time to make corrections after receiving the Confirmation Statement. 

An employee who enrolled in State benefits after August 17, 2013 and DOES NOT wish to make changes for the 2014 Plan Year.

Such an employee will not receive a pre-printed benefits form because they weren’t enrolled in DBM’s benefits system when the forms were generated.  This employee need not take any action to re-enroll unless the employee wants to renew/open a Flexible Spending Account for the new plan year; all other benefits will automatically roll over into the new plan year.

If the employee wishes to renew/open an FSA for the new plan year, the employee must use the IVR by the October 16, 2013 deadline.   Deductions for spending accounts should be based upon 24 pay periods.

An employee who enrolled in State benefits after August 17, 2013 and DOES wish to make changes to benefits, renew a Flex Spending Account, or cancel benefits for the short plan year 2013.

 Such an employee will not receive a pre-printed benefits form.  The employee will need to contact the IVR system to make desired changes.  Once an employee makes changes via the IVR system, a Benefits Confirmation Statement will be issued within 3 business days.  This statement should be checked carefully for accuracy.  If errors exist, the employee should contact the HR Department immediately. 

If the employee wishes to renew/open an FSA for the 2014 plan year, the employee may use the IVR by the October 16, 2013 deadline.   An employee who needs to make changes is encouraged to do so as early as possible during the Open Enrollment period so that there will be sufficient time to make corrections after receiving the Confirmation Statement, if necessary. 

An employee who is not currently enrolled in State benefits, but who DOES want to enroll in benefits for the new plan year.

Such an employee will not receive a pre-printed form.  The employee will need to must download and complete the interactive open enrollment form (available by selecting the Open Enrollment link at www.umbc.edu/hr) and submit it to the HR Department (with appropriate supporting documentation if dependent coverage is elected) no later than 12:00 noon on October 16, 2013.  A confirmation statement will be issued to confirm new coverage.   This statement should be checked carefully for accuracy.  If errors exist, the employee should contact the HR Department immediately.

Spending account limits have been returned to normal ($2,500 for health care; $5,000 for Dependent Care) for the new plan year.  Deductions should be based on 24 pay periods. 

An employee who wishes to enroll is encouraged to submit the paper form as early as possible in the Open Enrollment period so that there will be sufficient time to make corrections after receiving the Confirmation Statement, if necessary. 

An employee who is not currently enrolled in State benefits, and who does NOT wish to enroll for the new plan year. 

This employee need not take any action.  The employee will not have benefits for the 2014 plan year.

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