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PAYROLL  
Payroll > Non-Resident Alien

 

Non-Resident Alien (NRA) employee's are required to complete specific paperwork when they are hired and during the renewal period at the end of each year for the following calendar year.

Guidelines

  • Renewed annually by anyone who is not a US Citizen or a Lawful Permanent Resident
  • Forms must be completed & accurate or they will be returned
  • Citizenship Status form must be completed to determine the federal income withholding status.
  • Affidavit of Compliance is required for NRA's without a valid social security number (SSN)
  • NRA must have a valid SSN in order to receive treaty exemptions
  • W-4 form must have the original signature in dark ink with no mistakes
  • Tax treaty exemption is for federal tax ONLY
  • There is no Maryland state tax treaty exemption. (Employee may be exempt if residing in Pennsylvania, Virginia or DC.)
  • Review the Required Supporting Documents by NRA Classification Chart to determine what supporting documentation is required
  • Review the Required Tax Forms by NRA Classification Chart to determine the required tax forms

(Review the Reference Guide for more details)

Reference Documents
  NRA Reference Guide
  2014 NRA Renewal Announcement & Tips
  Tip Sheet Chart by Classification
  Required Documents Chart by Classification
  Required Tax Forms by Classification
Required Forms for all NRA Employees
  2014 Citizenship Status form (CSF)
  2013 W-4
Additional Forms:
  2014 Citizenship Status form (CSF)
  2013 Citizenship Status form (CSF)
  Student Representation Letters - Tax Treaty
  Teacher/Researcher Representation Letters- Tax Treaty
  IRS Form 8233 - Exemption From Withholding on Compensation for Independent (and Certain Dependent) Personal Services of a Nonresident Alien Individual
  IRS Form W-9 - Request for Taxpayer Identification Number and Certification
  W-9 Attachment
  Affidavit of Compliance (required for temp SSN)
  Additional Allowance South Korea & Japan
  Additional Allowance Mexico & Canada

Non-Resident Alien Scholarships

Athletic & Financial Aid ONLY

Required for NRA Scholarships that are above tuition, fees, books and supplies.

Required Forms
  2014 Citizenship Status form (CSF)
  2013 Citizenship Status form
  W-4
  W-8 BEN
Required Documentation
  I-94
  I-20 (F-1 Student) OR
  DS-2019 (J-1 Student)

 

 

 

 

 

 

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