|POSITION TITLE:||Executive Administrative Assistant I (Job #046)|
|PERSONNEL STATUS:||Nonexempt, Full-time, Regular|
|DEPARTMENT:||Office of the General Counsel|
|RESPONSIBILITIES:||: The incumbent will provide essential support to the Office of Human Relations and the General Counsel in the day-to-day functions of the unit. Responsibilities include: providing critical executive level administrative support to four professional staff within the Office of General Counsel, including the General Counsel and Human Relations; managing and developing administrative systems within the Office; preparing payroll; drafting general outgoing correspondence; revising and formatting documents; reviewing, routing and electronically filing incoming correspondence; assisting with document collection and responding to Public Information Act requests; scheduling appointments; procuring supplies and equipment and tracking sensitive inventory; processing payments; making travel arrangements; tracking, maintaining and updating reference subscriptions; greeting visitors and answering phones; and performing other duties as assigned. The incumbent will handle matters of a highly confidential or sensitive nature.|
|MINIMUM QUALIFICATIONS:||Education/Experience: Requires a High School Diploma or GED (Associate Degree preferred) and four years of full-time secretarial experience. Experience working in a law office and/or assisting in large document production, to include collection, organization, scanning and Bates numbering of document collections preferred. Must have proficiency in MS Office and Adobe Acrobat. Excellent written and verbal communication, customer service, and organizational skills required. The ability to interact with constituencies at all levels in a courteous, discreet and professional manner required. Must have the ability to maintain confidentiality and handle sensitive matters with discretion and tact. Knowledge of PeopleSoft or other ERP system desired. The ability to update and maintain unit website preferred.
Note: Position will require a background check.
|SALARY:||Pay Range 10 (starting at $32,271) based on the University System of Maryland Pay Program.|
|APPLICATION:||Applications are available for download from our website at: www.umbc.edu/hr/employment or by calling 410-455-2337. Interested and qualified candidates must submit a cover letter, resume and UMBC application (indicate position title and Job #046 on the application) no later than October 25, 2013 to:
UMBC Department of Human Resources,
532 Administration Bldg.,
1000 Hilltop Circle,
Baltimore, Maryland 21250