General Assistant

DATE POSTED:2014-01-15
POSITION TITLE:General Assistant
PERSONNEL STATUS:Nonexempt, Part-time, Contingent I
CLOSING DATE:2014-02-07
RESPONSIBILITIES:This position is essential in supporting departmental day-to-day functions and will be key in supporting the Program Management Specialist, Department Office and Faculty. Specific duties include: organizing recruiting events and scheduling spaces; obtaining parking permits; obtaining lunch passes; and coordinating with admissions; gathering information for department productions from stage managers and directors for department records; creating and printing department production programs; monitoring publicity deadlines for postcards, posters, programs, and social media for department productions; sending publicity to multiple department mailing lists; maintaining department advising lists and files; entering information into and maintaining the departmentís listserv for communicating department information to students and faculty; updating and maintaining department mailing lists of students, alumni, donors, and patron; ordering library texts; distributing and tracking SCEQ materials; and maintaining and monitoring schedules for student use of department rehearsal studios and other facilities; and performing other duties as assigned. Note: This position is part-time, 19.5 hours/week during academic semester
MINIMUM QUALIFICATIONS:Requires a High School Diploma/GED and prior clerical/administrative experience. Must have experience and skill with the internet, email, Microsoft Office Suite (including Word and Excel). Knowledge of Photoshop and InDesign, website, database and calendaring software, as well as other computer software packages desired. Excellent communication and customer service skills in person, and by phone and email required. Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions and work projects to timely detailed finish is essential.
SALARY:Salary is commensurate with qualifications and experience. This is a Contingent I position and does not include benefits.
APPLICATION:For best consideration, send cover letter, resume, and contact information for three references to by February 7, 2014 (resumes will be accepted until the position is filled): Laurie Newton-King, UMBC Department of Theatre, 1000 Hilltop Circle, PAHB 322, Baltimore, MD 21250 or laurienk@umbc.edu.

As required by the 1986 Immigration Act, be prepared to present acceptable documentation showing your identity and that you are a U.S. citizen or an alien who is authorized to work.