Assistant Director, Academic Affairs Shared Services Center

DATE POSTED:2014-06-20
POSITION TITLE:Assistant Director, Academic Affairs Shared Services Center
PERSONNEL STATUS:Exempt, Full-time, Regular
DEPARTMENT:Office of the Provost
CLOSING DATE:2014-07-18
RESPONSIBILITIES:The Assistant Director of the Academic Affairs Other Units (AAOU) Shared Services Center (SSC) reports directly to the Associate Provost for Financial Management. This position will assist with the establishment of the Academic Affairs Shared Services Center; establish SSC priorities; oversee workflow; provide strategy, team development and process leadership; and report on progress and achievement of goals as outlined in the service level agreements; monitor relationships with assigned departments and centers; and provide excellent customer service to ensure high levels of satisfaction. The Assistant Director provides oversight and support to the AAOU SSC in the establishment of metrics, standardization and benchmarking of processes. The Assistant Director monitors and reports on AAOU SSC performance based on customer feedback and team feedback. The Assistant Director will administer the business operations of the AAOU SSC and assist with directing the AAOU SSC and its functions including administration of the hiring processes, payroll, procurement and accounts payable and others as they are introduced to the SSC. Additional responsibilities include: supervising SSC specialists including managing performance and directing day-to day work; performing financial transactions and serving as back-up as needed; maintaining collaboration with managers and directors of other central service offices throughout the University including Financial Services, Payroll, Human Resources, Contracts & Grant Accounting, Procurement, and Sponsored Programs to ensure compliance with policies; facilitating the objectives determined by the Associate Provost for Financial Management while ensuring compliance with all institutional and/or external policies or regulations; assisting with strategic financial goal setting including carrying out reporting, budgeting, and forecasting for the AAOU SSC; overseeing requests for financial data and reports as well as assisting with the preparation of AAOU SSC financial analysis, cost analysis, financial reconciliation, financial reporting, and payroll administration; and supporting the Associate Provost for Financial Management through various special projects and activities as required.
MINIMUM QUALIFICATIONS:Education/Experience: Requires a Bachelor’s degree in business or a business-related discipline and at least five years of managerial experience in a complex operating environment with a background in enterprise-wide systems. Must have extensive customer service experience in a team-oriented environment of continuous improvement. Higher education or nonprofit management experience preferred as well as experience with PeopleSoft financial management systems that include HRMS, procurement, G/L, and grants accounting. Must have excellent verbal and written skills, strong work ethic, strong analytical skills, experience using an ERP system and the ability to work as part of a team. CPA or MBA preferred. Note: A background check will be required for this position.
SALARY:Salary is commensurate with qualifications and experience.
APPLICATION:For best consideration, submit a single PDF file (preferred method) including your name in the filename (Note: attachments with same file name will be overwritten by the most recent version emailed), a cover letter explaining the ability to fulfill responsibilities, resume, and the names and contact information for three references by July 18, 2014 (resumes will be accepted until the position is filled) to: UMBC Office of the Provost – Finance Team Assistant Director Search Committee 10th Floor Administration Building, 1000 Hilltop Circle, Baltimore, MD 21250 Email: ProvostFinance@umbc.edu Fax: 410-455-1107

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