Recruitment & Hiring Procedures
If the position is new, it must first be established. Please see information on establishing a position or contact the Classification Specialist for further information.
Starting a Search
Human Resources will review the Personnel Requisition and the advertisement/posting copy.
Candidates for nonexempt positions are required to complete and submit a UMBC application form. Human Resources will review and rate the applications after the closing date. Those candidates meeting the minimum qualifications for the position will be placed on the eligibility list.
Evaluating the Candidate Pool/Interviewing
The search committee will review the applications and determine those candidates to be contacted for interviews.
Note: A sample reference form and interviewing materials are available in the Resources section.
Making a Recommendation for Selection
The dean’s/division head’s office will review and sign off on the selection and forward the packet to Human Resources. Human Resources will review the materials and sign off on the selection and forward the packet to the Provost’s Office. The Provost’s Office will contact the hiring department once the selection has been approved. The department may then make the formal offer to the candidate.
Note: Departments not under the Provost’s Office will have the Personnel Requisition signed by the chair/department head, the division head, and the vice president prior to submitting the requisition to Human Resources.
Formal Offer/Wrap Up
If the Selected Candidate Accepts the Position
Once the offer has been made, the hiring department should:
Once the copy of the Personnel Requisition has been returned, Human Resources will send the selected candidate a confirmation letter and schedule him/her for orientation.
The recruitment/selection process is now complete!
Reminder: A copy of the signed Personnel Requisition will need to be submitted with the new hire papework to Payroll. Please see the Payroll section for detailed instructions and forms.
If the Selected Candidate Declines the Position
The process will continue as before with the packet going to the dean’s/division head’s office, Human Resources, and the Provost’s/Vice President’s Office.
Reopening a Search
The posting/ad(s) will be updated accordingly and the position readvertised.