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Recruitment & Hiring Procedures Student Employees
When hiring a student employee, you must first determine if the student meets the criteria to be hired as an UMBC "Student" (using the title of student for payroll purposes) or if the individual must be hired as a Contingent I employee.
Student positions using the title of “Student”:
Please see next section (tab) for general information on hiring a UMBC student employee.
Note: For information on hiring Graduate Assistants, please visit the Graduate School webpage. General Information
UMBC student positions do not require hiring exception approval. Student positions do not require advertising. If advertising is needed there are various on-campus sources available. Please see advertising tab for more information. Hiring Process
The hiring process for filling a student position should be similar to filling a staff position. 1. The hiring department determines the needs of the department and defines the position's responsibilities and qualifications. The department should also determine what type of student employee they are seeking ( i.e. student eligible to hold the "student" employee title, Contingent I employee, etc.) 2. The hiring department determines the appropriate pay range for the position based on the student wage guidelines. 3. The hiring department advertises the position if necessary. Please see section on advertising for sources and information. 4. The hiring department conducts interviews and checks references (if applicable). 5. The hiring department selects the candidate for the student position. 6. The hiring department determines the appropriate starting salary based on the determined pay range and student wage guidelines. 6. The hiring department offers the student the position and discusses the terms (salary, hours, schedule, etc.) 7. Upon acceptance of the position, the departmental payroll preparer will complete the necessary hiring paperwork. Please contact a member of the payroll staff for assistance if needed.
Advertising/Posting the Position
Sources for Hiring a UMBC Student Employee: The Career Services Center posts employment opportunities for UMBC students, both on and off-site through UMBCworks, an online job database. Post your position free of charge. The Career Services Center also sponsors several job fairs annually, including a Summer and Part-Time Job/Internship Fair in February (co-sponsored by the Shriver Center) and an On-Campus Job Fair (during fall orientation) where campus departments recruit student assistants. The Shriver Center is available to assist in posting intern/co-op/research positions. Visit their employer webpage for more information. The Office of Financial Aid & Scholarships awards Federal Work Study to eligible students. To learn how to hire a Federal Work Study Student, visit their website or contact the office at 410-455-2387 and ask to speak with the Federal Workstudy Coordinator. Many departments list student positions on their departmental websites. In addition, departments often post flyers in high traffic areas in their building/department advertising the available student positions. Pay Rates
The hourly pay range for an undergraduate student employee is $7.25 - $12.00. The hourly pay range for graduate student employees (not with the title of Graduate Assistant) is $12.87 - $21.00. Requests to pay above the maximum hourly pay rate for an undergraduate or graduate student employee must be preapproved by the Human Resources Department. Read the Student Wage Guidelines for further information.
After the Hire - Orienting and Supervising
Now that you have hired the student employee it is important to take the time to throughly orient and train to student in order to establish the groundwork for a successful working relationship. The student should be oriented on departmental work expectations such as office etiquette and procedures, equipment/computer operation and useage, attendance/punctuality, work schedules, etc. The New Student Checklist for Departments/Supervisors will provide you with a sample list of things to do prior to the student's start date and also a list of topics to cover during the orientation/training period. It is recommended that each department develop and use a "Student Employment Guide" when orienting and training student employees. Career Services may be able to provide you with some resources and samples. The supervisor should review and discuss the job responsibilities and performance expectations. If a performance evaluation process will be used, this should be explained to the student during the early weeks of starting employment. As a supervisor, you will also play a role in the student employee's education and development. The position will provide an opportunity to coach the student and help him/her develop professional skills that will be transferable into the work world upon graduation. Students may need assistance in: learning appropriate office etiquette; enhancing communication; juggling multiple responsibilities; learning how to accept feedback; learning about his/her strengths and weaknesses; and handling problems situations. Motivating and retaining student employees is an important aspect of supervision. Suggestions regarding motivation include:
Resources
Orienting/Supervising New Employee Checklist for Departments/Supervisors Training Preventing Sexual Harassment - Required on-line training for student employees. Safety training (i.e. UMBC Laboratory, Hazardous Coummunication & Blood Borne Pathogens): For information, contact the Environmental Safety & Health Department Wages/Pay Student Employment & FICA Exemption Policy
Federal Work Study Employer Handbook Federal Work Study Terms and Conditions Federal Work Study Payroll Procedures
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