For convenient and easy scheduling, organize the people and Resources that you regularly schedule into Groups.

Create a New Group

To create a group, using the pull down menu, go to Tools | Manage Groups | New.

Give your group a descriptive name, i.e. staffmembers.

Select the Groups's type from the Group type drop-down list box. A three-character identifier appears beside each Group:

• [PUB]: The Group is public and can be used by any person on the system.
• [PRV]: The Group is private and can only be used or edited by its creator.
• [ADM]: The Group can only be used or edited by those people who have been granted administrative rights.
• [MEM]: The Group is members-only and can only be used by its members and edited by its owner. Users that are on a different server node can be included in members-only Groups, but they cannot view such Groups.

Enter the name of a user or Resource in the Add member edit box. Click the Checkmark button to add the user or Resource to the Group. Resources must be preceded by r:, re:, or res:. If you do not know the name of a user or Resource, click the Search button to find it and add it to the list.

Click OK when you are finished adding names. You will now see the list in the Manage Groups box. Click OK again to close this dialog box.

Edit an Existing Group

From time to time, you will need to add new members to or delete existing members from a group. To do this, using the pull-down menu, go to Tools | Manage Groups | Edit. From the list of existing groups, select the one you want to edit. Then, click the Edit button.

To add members or resources, type their name in the Add member box and click the checkmark. To delete users or resources, select their name from the list of names below and click the Delete button. Then click OK. Click OK again to close this dialog box.

Scheduling a Group

To schedule a group of users, click the New Meeting button to initiate the meeting. On the People/Resources tab, in the Add field, click the Group button .

In the Groups Displayed area, select the type of group you want to use (private, members only).

Select a Group from the Groups available box. The Group's name, its owner's name and its members are displayed on the right side of the dialog. Click the OK button and all members of the Group will be added to the list of attendees.

Choosing Print Groups prints out a list of Groups and their members, up to a maximum of 50 members. Choosing Print Members prints out a list of the members of a specific Group.