This page includes forms used to
request a variety of services provided by the Office of the Registrar,
including: Registration Services
Transfer Credit Review and Approval
Updates and/or Corrections to your Personal Information
Updates and/or Corrections to your Academic Record
If you have questions regarding any of the forms
or services, please visit the Office of the Registrar between 8:30
a.m. – 4:30 p.m. or email records@umbc.edu.
All online documents and forms are in PDF format.
For the latest Adobe PDF reader go here
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Purpose: To request permission to enroll in more than 19.5 credits
in a Fall/Spring semester, more than 8 credits in a Summer session,
or more than 4.5 credits in a Winter session.
Procedure: Complete the form and obtain your
advisor's approval. Submit the form to the Office of Academic and
Pre-Professional Advising for review.
Processing Time: Five Business Days. If your request
is denied or requires further information for review,
you will receive an email from the Director of Academic
and Pre-Professional Advising or his designee. If
your request is approved, you will receive an automatic
email from the myUMBC system authorizing you to enroll
in your remaining coursework.
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Purpose: To request that you
receive credit for specific coursework within a selected
department at UMBC, without enrolling in the course,
by taking and completing appropriate examinations. For
more information and specific requirements, please see
the UMBC
Undergraduate Course Catalog, page 30.
Procedure: Credit-by-exam may be earned for a course by obtaining approval
from the head of the department sponsoring the
course. A completed credit-by-examination form, signed by the
department chairperson and your major advisor, is then forwarded
to the Office of the Registrar for approval. After
payment of a non-refundable fee of $5 per credit, the exam may
be administered. Grades then are forwarded to the Office of
Registrar.
Processing Time: Five Business Days
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Purpose: To cancel your registration for a semester up to the first
day of classes, or to withdraw from all courses for a semester
after the first day of classes, but prior to the deadline date
for withdrawal.
Procedure: 1. Students should
send an email from their myUMBC email address to records@umbc.edu
clearly stating the semester from which they wish to
withdraw or cancel.
2. Or, alternatively, you may complete and submit the
form to the Office of the Registrar.
Processing Time: Five Business
Days. Cancellations and withdrawals will be dated from
the day they are received by the Office of the Registrar.
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Purpose: To allow degree-seeking
graduate and undergraduate students to register for
courses at other University System of Maryland institutions
while paying tuition only to UMBC.
Procedure:Carefully review the
Inter-Institutional
enrollment guidelines to determine if you are eligible
to participate. Complete both the Inter-Institutional
and the Verification of Transferability
forms. After obtaining your advisor's signature,
submit both forms to the Inter-Institutional Enrollment
Coordinator in the Office of the Registrar.
Processing Time: Processing of your registration
at other USM institutions will vary depending on the host institution's procedures.
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Purpose: To allow degree-seeking
undergraduate students with at least sophomore standing
to register for courses at various Baltimore-area institutions
while paying tuition only to UMBC (Baltimore Student
Exchange Program).
Procedure: Carefully review
the BSEP
guidelines to determine if you are eligible to participate.
Complete both the BSEP and the Verification
of Transferability forms. After obtaining your advisor's
signature, submit both forms to the BSEP Coordinator
in the Office of the Registrar.
Processing Time: Processing of your
registration at BSEP institutions will vary depending on the host institution's procedures.
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Enrollment Verification
Purpose: This information is
provided by the National Student Clearinghouse. More
information is available at: http://www.umbc.edu/registrar/enroll_ver.html.
Procedure: Log in to myUMBC
and use the Enrollment and Degree Verification link
provided under the Academics tab.
Processing Time: Students can
access their information beginning the first day of
classes.
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Exception / Appeals
Request Forms |
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Purpose: To appeal a billing charge due
to extenuating circumstances.
Procedure: Submit form with
a letter explaining your situation and attached documentation
to the Billing Appeals Committee, care of the Office
of the Registrar. Forms must be returned by the 1st
of the month for review at that month’s committee
meeting.
Processing Time: Appeals are reviewed on
or about the 15th of each month and students are notified
by mail of the outcome of their appeal within 2 weeks
of review.
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Purpose: To update the personal contact
information on file with UMBC, as well as the address
that appears on your transcript.
Note: Change of Address forms should be used only by students who
are not currently enrolled and by current students who have an out-of-state
address. Current students with a Maryland to Maryland address change
should update their address through myUMBC.
Procedure: Complete the form and submit
to the Office of the Registrar.
Processing Time: Five Business Days
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Purpose: To update personal
information including name changes and SSN information.
(Note: While SSN information is not required in academic
records, it is necessary for financial aid eligibility
or if you wish to be provided with your student 1098-T
form for tax purposes.)
Procedure: Complete the form and submit
to the Office of the Registrar with supporting legal documentation.
Processing Time: Five Business Days
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Declaration / Change of Major Form (REG113)
For a list of undergraduate programs/majors click this link
Purpose: To declare, change, or update
the major(s), minor(s) and certificate(s) you are completing
at UMBC. This form updates the information on your transcript
and your MAP records, and allows you to be assigned
to appropriate academic advising resources
Procedure: Complete the form carefully,
making sure to select the appropriate major/minor/certificate
codes. If one or more of your programs requires departmental
approval (these programs are listed on the form), obtain
the appropriate signatures before submitting.
Processing Time: Five Business Days
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Transfer and
Transcript Request Forms |
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Purpose: To have completed
transfer courses reviewed for general education
credit or for major, minor, or certificate requirements.
Procedure: Complete form and
attach a course description from the previous school’s
course catalog. You must include a copy of the syllabus
for courses in the disciplines of Biology, Chemistry,
Computer Science, Engineering, Math, and Physics.
Forms should be submitted to the Office of the Registrar for review.
Processing Time: 3-4 weeks,
depending on academic department’s turn-around
time. Student is emailed directly once the coursework
is reviewed.
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Purpose: To verify the transferability
of non-UMBC courses to be taken by a UMBC student (prior
to enrolling at another institution). A Residency Waiver
allows students to take two transfer courses (up to
8 credits) during last 30 credits toward degree completion.
Procedure: Students planning
to take courses at a Maryland community college should
first check the transferability of courses through ARTSYS.
Complete form and obtain advisor's signature. Return the
completed form to Office of the Registrar for final review. Student
receives a copy for their records. The form must be submitted at
least 3 weeks before the course begins.
Processing Time: 1-2 Weeks.
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Purpose: To modify transfer
credits once student has reached maximum number of acceptable
transfer credits by UMBC (60 semester hours at community
colleges, 90 from all institutions).
Procedure: Complete form and obtain advisor‘s
signature. Submit to Office of the Registrar. Student
receives a copy for their records.
Processing Time: 1-2 weeks. (Modification
will not be applied until after successful completion
of courses outlined.)
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Purpose: To request that a
copy of your official transcript be sent via mail to
yourself or to a third party. More information available
here:
Procedure: Complete and submit
form to the Office of the Registrar. Current UMBC students
should submit transcript requests through myUMBC.
Processing Time: Five Business Days
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