SPRING 2008

STUDENT RESPONSIBILITY

As a matter of UMBC policy and procedure, students are responsible for their course registrations. This includes following established procedures for enrolling in courses for which they want to receive credit as well as dropping courses they do not intend to complete.

Except in the most exceptional circumstances (in which case the student would receive written notification) students are not enrolled in any class without their having completed the registration transaction according to the procedures specified below.

Students are NOT automatically enrolled in classes via Hold Lists or waiting lists maintained by departments. Students who have been de-registered from UMBC or from a specific class will be notified by e-mail to their UMBC e-mail account.

STUDENT PREPARATION

Financial Eligibility

Students must settle all financial obligations to the University before attempting to register. Students with outstanding debts to UMBC will not be allowed to register.

If you wish to determine if you are financially eligible to register, check your account status through myUMBC. If your financial eligibility flag displays "eligible" you are financially cleared to register at this time.

You must clear your student account in order to register. Please note that this flag is updated overnight; therefore, you will not be eligible to register until the day after your account is cleared.

Before attempting to register, students should identify alternate courses and sections in case the student's preferred schedule is unavailable due to course closing or schedule changes.

Advance Registration Eligibility Schedule

Advance registration is conducted on an earned-credit priority-based basis. Your myUMBC account indicates the earliest day and time on which you may register. Within the deadlines for specific transactions (see Term Dates and Deadlines), you may register and process changes to your registration at any point after - never before - your specified time. You can check your eligibility time through myUMBC. Note that your registration time is not an academic advising appointment.

Academic Advising

Undergraduate degree-seeking students must be electronically cleared by their advising department before they will be able to register. Please schedule your advising session well before your registration time to allow the department adequate time to process your advising clearance.

Graduate students and undergraduate non-degree students are not required to be cleared by an academic advisor.

Course Permissions

If you are attempting to enroll in a course which requires permission of the instructor (listed as PermReq in the schedule of classes) contact the instructor or department for permission. These permissions must be issued online before you will be able to enroll in the class. In most cases your departmental advisor will not be able to issue permissions for specific courses. PermReq authorizations must come from the faculty member or the department offering that specific course.

When your registration time arrives, use myUMBC to register. All registrations and add/drops must be conducted using myUMBC. If you are having any difficulty, please contact the Office of the Registrar at (410) 455-2500 or records@umbc.edu.

Class Availability

You may check the availability (open or closed status) of a class by going to the on-line Schedule of Classes and clicking on the course number or schedule number of the class. You will be provided real-time information on the number of spaces available.

Excess Credits

An undergraduate student requesting to be enrolled in more than 19 credits will be required to submit a Permission to Enroll in Excess Credits form to the Office of the Registrar. Electronic permission will be given if your request is approved. Students may not enroll for excess credits at Advance Registration.

Undergraduates Enrolling for Graduate Courses

Undergraduate students requesting to be enrolled in a graduate course must obtain electronic permission from the department sponsoring the course. Undergraduates seeking graduate credit for these courses must obtain approval from the Graduate School Office (AD 211).

CLOSED SECTIONS AND HOLD LISTS

Closed Sections

All course sections -- except those on a section specific permission basis -- have an enrollment limit specified by the department sponsoring the course. When the enrollment in a section reaches the established limit, the course is considered "closed" and no further enrollments in that section will be allowed until the first day of classes. During the first two weeks of classes a student may enroll in a closed section with electronic permission given by the instructor and/or department.

Hold Lists

Beginning at Advance Registration and continuing through January 24, 2008, students may place their names on Hold Lists for closed sections. This can be done using my UMBC. Each department will determine -- according to criteria it feels are appropriate for the course -- which students will be allowed to enroll in these sections and will give electronic permission to enroll in the closed course for these students. Students must complete the registration by adding the class via myUMBC.

Students who have their names placed on Hold Lists should contact the appropriate departments for information regarding departmental procedures for issuing permission to enroll in a closed course.

NOTE:

Students on Hold Lists will not be "automatically" enrolled in a section - even if the department issues permission.

Students to whom permission to enroll in closed courses has been given must add these courses no later than 9:30 p.m. on February 8, 2008.

INTERCAMPUS ENROLLMENT

Undergraduate

Full-time UMBC degree-seeking undergraduates who have earned 28 credits or more may enroll for Spring and Fall semester courses at other University of Maryland System campuses through Inter-institutional Registration.

The student's combined course load for the semester must be at least 12 credits and at least half of the credits must be taken at UMBC. Interested students should contact the Office of the Registrar.

Graduate

UMBC students enrolling for courses at UMB or UMCP

UMBC students wishing to enroll in graduate courses offered at UMB and UMCP may obtain Intercampus Enrollment Forms from the UMBC Graduate School Office (AD 211). The form should be completed by the student and approved by the student's program advisor before registering for the course. The form should be taken to the UMBC Graduate School Office (AD 211) for approval and for information regarding subsequent procedural steps.

Students are responsible for ensuring that they are eligible to take the course, that space is available in the class, and that they are prepared to fulfill the course requirements. Tuition and fees for these courses will be paid to UMBC.

UMB students enrolling for courses at UMBC

UMB students wishing to enroll in courses offered at UMBC should complete Intercampus Enrollment Forms and register for the course(s) through the Graduate School at UMB, BSU 3rd Fl. Tuition and fees for these courses will be paid to UMB.

UMCP students enrolling for courses at UMBC

UMCP students wishing to enroll in courses offered at UMBC should obtain Intercampus Enrollment Forms from the Registrar's Office at UMCP, Mitchell Bldg, Room 1108. The student should have the completed form signed by his/her program advisor before presenting it to the Dean of Graduate Studies and Research at UMCP for approval. The approved form is then brought to Graduate Admissions and Records at UMBC (AD 211) between the hours of 8:30 a.m. and 4:30 p.m.

COURSE LOADS

Undergraduate Students

UMBC considers undergraduate students registered for twelve or more credits to be full-time students. Some financial and athletic programs may require that the student carry twelve or more credits each semester. Students should consult appropriate offices regarding special eligibility requirements.

Undergraduate students may register for up to 19.5 credits at Advance Registration. Students may request approval to exceed this limit during Add/Drop. Permission to enroll for Excess Credits forms may be obtained from the Office of the Registrar online at Online Forms. If approved, appropriate electronic permissions will be issued by the Office of the Registrar

Graduate Students

The Graduate School uses a unit system to determine a student's status for the semester -- as follows:

Courses at the 400-level carry 4 units/credit hour
Courses at the 600-898 series carry 6 units/credit hour
Courses numbered 799 carry 12 units/credit hour
Courses numbered 899 carry 18 units/credit hour

To qualify for full-time status, a student must be enrolled in 48 units or more. Full graduate teaching and research assistantships are counted as 24 units at the 600-level or above. NOTE: Students attending UMBC on F-1 or J-1 visas must remain registered as full-time graduate students the entire semester. Audited courses do not count toward full-time status for visa compliance.

TERMINATION OF ENROLLMENT

Notice for Students Receiving Financial Aid:

Students receiving financial aid should consider the impact of any reduction of credits on their eligibility for aid before processing any transactions.

Students who have received Stafford loans while attending UMBC must complete an exit interview with the Office of Financial Aid and Scholarships if the student decides to withdraw from all classes. In addition, students who have received Perkins loans while attending UMBC must complete an exit interview with the Bursar’s Office if the student decides to withdraw from all classes.

Dropping Classes

Students may drop classes (and remain enrolled in other classes) using myUMBC through February 8, 2008. To view schedule of tuition refunds, go to Finances

Classes dropped by undergraduate students after February 25, 2008 will be recorded on the student's transcript with a grade of "W." Classes dropped by graduate students after February 8, 2008 will be recorded on the student's transcript with a grade of "W." The last day to drop a class is April 14, 2008.

Cancellation of Registration
(Prior to the First Day of Classes)

Before January 28, 2008, registered students who decide not to attend UMBC for the Spring 2007 semester may cancel their registration prior to the start of the semester. Requests for cancellation must be written and signed in hard copy form or transmitted by e-mail to records@umbc.edu from the students UMBC e-mail account, and received by the Office of the Registrar prior to 4:30 p.m., January 28, 2008.

Students may not cancel their registration through myUMBC. Students who cancel their registration will be credited with a full refund of all tuition and fees (except application fee). Refund checks will be issued where this results in a credit balance.

Withdrawal from UMBC
(After the First Day of Classes)

Between January 29, 2008 and May 15, 2008, registered students who decide not to complete any of the courses for which they are registered may withdraw from their classes as outlined below. Students may not withdraw from their classes through myUMBC. A stop payment of a check, failure to pay tuition bill, or failure to attend class does not constitute a withdrawal from the University, nor will these actions void any charges on the bill.

Students receiving financial aid must consult the Financial Aid Office before withdrawing from UMBC.

Students enrolled on non-immigrant visas must consult the appropriate graduate or undergraduate admissions office prior to withdrawing from UMBC.

Withdrawal Procedures

Undergraduate students who wish to withdraw from Spring 2008 semester must submit their request for withdrawal to the Office of the Registrar.
Requests for withdrawal must be received no later May 13, 2008. These requests may be submitted in person, mailed or faxed. Requests sent by mail or fax (410-455-1141) must be signed and include the student's myUMBC username or UMBC ID. Students may also request withdrawal by e-mail from their UMBC e-mail account addresses to records@umbc.edu.

Non-degree graduate students seeking to withdraw should contact the UMBC Office of Graduate Admissions (AD 211, 455-2537).

Degree-seeking graduate students should consult their graduate program advisor before making any attempt to withdraw. If the intention is to terminate enrollment for the term but remain in the degree program, the student should arrange for a Leave of Absence and drop other classes. If the intention is to discontinue pursuit of the degree program altogether, a formal request to withdraw should be directed to the Director of the Graduate Program. The deadline for withdrawal is May 13, 2008.

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