Third Party Billing
UMBC will bill private and governmental agencies for tuition and fees provided agencies submit a contract to Student Business Services. Contracts must be received 2 weeks prior to the beginning of each semester to avoid late fees.
Note that if Agencies do not pay invoices received from UMBC, students are responsible for paying balances owed. It is the student's responsibility to follow-up with Agencies to ensure that they are submitting payments to UMBC timely.
Although there is s no standard contract, the following information is required, and must be provided on company letterhead:
- Student Name and Campus ID
- Specific Charges and Semester that company is paying
- Name, Title and Signature of Authorized Signer
Submit contracts in person, by mail or by fax.
In person: Drop off at Student Business Services, Third Floor of the Administration Bldg.
By Mail: UMBC, Student Business Services, Attn: Third Party Billing. 1000 Hilltop Circle, Baltimore MD, 21250.
By Fax: (410) 455-1821. Attn: Third Party Billing.
E-mail questions to: firstname.lastname@example.org
Billing for Veterans Benefits
The process to apply for Veterans benefits begins in the Registrar’s Office. Please contact Theresa Marrow for information on the application process. She can be reached by telephone to (410) 455-1367 or email email@example.com.
Once benefits are certified, Student Business Services will bill the Veterans Administration and process payments received. For information on billing of Veterans benefits, please contact Beth Davis at (410) 455-6599 or email firstname.lastname@example.org.
For more information for Veterans, please consult www.umbc.edu/veterans
Pre-Paid College Trust Funds
Most States offer Pre-Paid College Trust Funds. Please contact your plan administrator for information and requirements.
It is the student’s/parent’s responsibility to begin the process early to ensure that funds are requested from the trust fund and received by UMBC by the bill due date, to avoid late fees. For information and requirements for the Maryland Pre-Paid College Trust, please consult http://www.collegesavingsmd.org/
Scholarship funds awarded to students by private companies/agencies should be mailed to: UMBC, Student Business Services, 1000 Hilltop Circle, Baltimore MD, 21250 and please note Student Name, Campus ID and semester that funds should be applied to.
Be sure to notify the Office of Financial Aid & Scholarships at email@example.com or (410) 455-2387 of all scholarships received as they may affect your Financial Aid package.
Companies are asked to provide their Federal Tax ID # with correspondence.
Many agencies that offer Tuition Reimbursement wait until grades are posted (after the semester ends) before they remit payment to UMBC. Please keep in mind that students are responsible for making sure their bills are paid by the due date at the beginning of each semester. Waiting for reimbursements from outside agencies will not prevent accounts from accruing late fees or prevent accounts from being assigned to collections.
Students expecting tuition reimbursements should pay their expenses by the due date to avoid late fees and collections. If paying the charges in full is not an option, students are encouraged to seek funding solutions through the Financial Aid Office or to enroll in the Monthly Payment Plan which enables them to pay their charges in installments.
If charges are paid by the due date (by student or Financial Aid) once agency reimbursement is received, students will receive a refund of payments received, provided there are no new charges on their accounts. If there are new charges, payments will be applied to those charges before refunding.
For more information about financial aid, please contact Financial Aid directlyat 410-455-2387 or firstname.lastname@example.org. For more information about the Monthly Payment Play, please visit our website http://www.umbc.edu/sbs/mpp.