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9/1/11 - 4/18/12 | Posting
9/2/10 - 4/20/11
UMBC UGC Procedures for Approving Proposals
- The appropriate request form(s) and supporting documents (if any) should
be sent via email to Mrs. Tamara Brown <firstname.lastname@example.org>, the UGC Administrative
Assistant. Forms should be submitted by the Chair or the Undergraduate Program
Director of the department housing the course or program. In case the course
or program is not housed in an academic department, then the program director
or the head of the academic unit should make the submission. This is to ensure
that the department's or academic unit's internal approval process has been
- Within 10 business days or as soon as is practical after the receipt of
the proposals, the proposals will be posted on the UGC web site. All department
chairs, program chairs and administrative offices will be notified of the
new postings by email.
- Objections to a posting must be made within two weeks of the posting date.
Objections should be sent to Mrs. Tamara Brown <email@example.com>,
the UGC Administrative Assistant.
- After deliberations, the UGC may vote to approve a request, deny a request,
table a request pending further information or send the request to the Academic
Planning and Budget Committee (APB) of the Faculty Senate (for those proposals
that require new resources).
- Approval by the UGC is effective after its action has been presented to
the Faculty Senate as an information item.
UGC Request Forms (Please note that these forms have
been recently changed and updated)
- Proposals for new courses should use the UGC New Course Request form. (form
and revised instructions.)
- Proposals to change an existing course should use the UGC Change in Existing
Course form. (forms and instructions.)
- Proposals for a change in the requirements for an existing major, minor
or certificate program should use the UGC Program Changes & Other Requests
form. (form, instructions.)
- Proposals for new major or certificate programs should not be sent to the
UGC directly. Establishment of new programs falls under the Provost's procedure
for the approval of new academic programs: http://www.umbc.edu/provost/policies.html.
- All other requests should use the UGC Program Changes & Other Requests
form. (form, instructions.)
The forms and instructions are in Microsoft Word format.
Applying for GEP Designation
- Are you using the latest UGC request form? Forms are
- Have you followed the instructions specific to that form?
- Do the changes involve any crosslisted courses? If so, consent of all departments
and programs affected must be included in the proposal.
- Do the course descriptions include the prerequisites for the course? Note:
all 300- and 400-level courses must have prerequisites or course preparation.
- Does the rationale provided for a new course or change in program requirements
answer the questions in the instructions?
- Do changes in program requirements involve courses from other departments
or programs? If so, letters of support from all departments and programs affected
must be included in the proposal.
- Have the course descriptions and other text that will appear in the undergraduate
catalog been proofread for grammatical correctness and clarity?